Executive Assistant to CEO (Chief of Staff Track) (Varanasi)

About Ecavo Born in Prayagraj. Built for every kitchen. Ecavo is a fast-scaling FMCG food brand. ₹250 Cr+ revenue. 10 lakh+ families. No preservatives. No additives. FSSC 22000 certified. #1 on Blinkit, Zepto and Instamart. We don't make food to fill plates. We make food families trust. Alongside the FMCG brand, the founder also runs a solar energy business (supplying Pepsi and Coca-Cola) and is developing a Taj-branded hotel and mall in Prayagraj. About the Role I'm Abhishek Gupta, CEO. I'm hiring my right-hand person. Someone who works with me directly, sees the inside of how a ₹250 Cr food brand and three ventures get run, and grows into a Chief of Staff over the next 18 months. This is not a routine PA role and this is not a 9-to-5. Expect early mornings, late nights, weekends, and crisis-mode responsiveness. I move fast. You need to keep up. You will stay several steps ahead of me, prevent chaos, own my calendar, travel, vendor follow-ups, lifestyle logistics, and act as the central coordination point between Ecavo's quick-commerce ops, the solar business, the hotel project, and family. This is a 3 to 5 year partnership, not a stepping-stone job. If you're job-hopping every 12 months, this isn't for you. If you want to be in the room for every founder meeting, every distributor war, every quick-commerce launch, every investor call, read on. Do NOT apply if
- You have not worked directly with a Founder, CEO, MD, or C-level executive for at least 18 months
• You are a receptionist, front-desk, telecaller, or back-office admin looking to switch
• You cannot be based in Prayagraj full-time
• You cannot start immediately (notice period over 15 days, with no flexibility)
• You need constant supervision
• You are not looking for a long-term (3 to 5 year) commitment What You'll Own ???? Calendar & Schedule. Meetings, calls, travel, factory visits, meals, buffers. Zero conflicts. Zero missed events. ✈️ Travel Operations. Domestic and international, end-to-end. Flights (business class), Marriott Bonvoy, visas, lounges, airport transfers, recovery buffers, positioning flights. The 72h / 48h / 24h pre-travel SOP. ???? Wardrobe, Packing, Lifestyle. Outfit planning, packing checklists, grooming coordination. ???? Health & Personal Logistics. Medication, gym, meal, sleep reminders. Restaurant reservations, deliveries, gifts, family scheduling. ???? Correspondence. Screen and draft WhatsApp, email, calls. Reply on my behalf when authorized. ???? Cross-Business Coordination. Distributor escalations across Allahabad, Lucknow, Kanpur, Varanasi, and Gorakhpur. Blinkit / Zepto / Instamart category managers. Solar farm operations in Meja. Hotel project contractors. Pepsi and Coca-Cola account follow-ups. Family scheduling. Often in the same hour. ???? Investment & Financial Ops. Track communications with my Chief Financial Advisor, broker and CA handoffs, document organization, earnings call reminders, tax-doc coordination. ???? Personal Brand Support. Schedule my LinkedIn posts. ???? Meeting Intelligence. Process daily meeting transcripts and recordings into action lists, follow-ups, and next-step briefs. Agendas in. Decisions out. ???? Research & Briefs. Vendor comparisons, hotel comparisons, market research, decision-ready summaries. ???? AI-First Workflow. You will live in modern AI tools, Google Workspace, WhatsApp, and meeting transcription tools. This is the standard, not optional. Who You Are ✓ 2+ years as EA / PA / Founder's Office Associate reporting directly to a Founder, CEO, MD, or C-level. Verifiable. ✓ You've independently booked international travel (flights, hotels, visas, transfers) for an executive in the last 12 months. ✓ Fluent in English and Hindi, written and verbal. Native-level written English. You draft in my voice: sharp, brief, professional. Sample writing required at interview. ✓ Calm, structured, mature, discreet. You handle pressure without drama. ✓ You will have access to my phone, family, finances, and confidential business data. Discretion is non-negotiable. NDA on day one. ✓ Comfortable with AI tools as a daily driver. ✓ Based in Prayagraj or willing to relocate within 2 weeks at your own cost. ✓ Bachelor's degree. How You Think → You prioritize my time aggressively. You say no on my behalf. → You bring me three options plus your recommendation, not open questions. → You spot fires 48 hours before they start. → When something breaks, you fix it and brief me after. You don't ask first. → You think in systems and SOPs, not one-off task lists. Bonus Points
• Hospitality or luxury travel coordination background
• Marriott Bonvoy familiarity
• HRMS exposure (Keka)
• Worked across multiple businesses, family offices, or D2C / FMCG founders Compensation & Advantages
• ₹50,000 to ₹60,000 per month CTC, plus performance bonus on top
• Travel allowance, cell phone reimbursement, internet reimbursement and Laptop
• Food provided, including the brand you'll help us build
• Domestic and international travel exposure with the CEO
• Leave encashment
• Direct mentorship from the founder. Exposure to FMCG, quick commerce, solar, and hospitality in one role. Joining Immediate. Earliest joiner gets priority. What Success Looks Like in 90 Days You've taken over my calendar end-to-end. You've executed at least one complex multi-country trip without a single error. You've built an SOP library for vendor, travel, and lifestyle ops. You've freed up 15+ hours of my week. I no longer chase anything you own. Why This Role Is Different Most EA roles end at the desk. This one puts you in the room: every founder meeting, every sales war, every quick-commerce launch, every investor call. How to Apply Apply on LinkedIn. In your application message, answer: 1. The most complex problem you solved for your boss without asking them. (3 sentences.) 2. A founder, podcast, or book that shaped how you think about work.
- Your current notice period and earliest joining date. Shortlisted candidates get a call within 48 hours. Abhishek Gupta CEO, Ecavo ecavo.in Apply on Kit Job: kitjob.in/job/4mt4qt