Logistics Executive (Mumbai)

Key Responsibilities 1. Import Coordination
- Ensure timely receipt and verification of packing list, commercial invoice, and shipment documents from vendors.
- Identify and onboard suitable shipping agents and freight forwarders; negotiate freight rates and transit timelines.
- Coordinate with internal stakeholders (Purchase, Stores, Production) for smooth import planning and material readiness.
- Track shipments and ensure timely customs clearance and delivery to warehouse. 2. Invoice Creation & System Documentation
- Generate Delivery Orders (DO) in SAP/system based on packing list and dispatch details.
- Prepare and process Accounts Receivable (AR) invoices accurately.
- Plan dispatches in coordination with Stores and Sales teams.
- Prepare transport documentation, including vehicle details, LR copies, and dispatch records.
- Maintain accurate and real-time updates in ERP/SAP systems. 3. Documentation & Compliance
- Prepare and verify all import/export documentation (invoice, packing list, BL/AWB, transport documents, etc.).
- Ensure all documents are accurate, complete, and compliant with regulatory requirements.
- Validate shipment details such as vehicle number, quantity, and references before dispatch.
- Share complete documentation with Sales/Operations team for approval prior to dispatch.
- Ensure adherence to DGFT, customs, GST, and other statutory compliance norms. 4. Shipment & Export Management
- Execute shipments as per agreed Incoterms (FOB, CIF, EXW, etc.).
- Coordinate with Custom House Agents (CHA), freight forwarders, and transporters.
- Ensure timely customs clearance and documentation submission.
- Monitor end-to-end shipment lifecycle:
- Loading
- Transit
- Unloading & delivery
- Ensure goods are properly handled, packed, and loaded to avoid transit damage.
- Proactively track shipments and provide status updates to internal stakeholders and customers. Key Skills & Competencies
- Strong knowledge of import/export procedures and documentation
- Working experience in Incoterms, customs clearance, and freight management
- Hands-on experience with SAP / ERP systems
- Positive understanding of GST, DGFT, and logistics compliance requirements
- Strong coordination and stakeholder management skills
- Ability to manage multiple shipments and deadlines simultaneously
- High attention to detail and accuracy in documentation
- Negotiation skills for freight and vendor management Preferred Industry Background
- Electrical components / manufacturing industry
- Experience handling domestic + export logistics operations Apply on Kit Job: kitjob.in/job/4l9cwq