Receptionist/Administrator (Domlur)

We are seeking a professional, highly organized, and welcoming Receptionist cum Administrator to manage our front desk and streamline daily office operations. In this dual role, you will serve as the primary public face of our company while providing vital administrative, clerical, and facilities support to various internal departments. The ideal candidate possesses excellent communication skills, a polished demeanor, and a proactive approach to multitasking in a fast-paced environment. Key Responsibilities Front Desk & Reception Duties
- Visitor Management: Greet, welcome, and direct clients, guests, and candidates in a warm and professional manner.
- Call Handling: Answer, screen, and route incoming phone calls while taking accurate messages when necessary.
- Inquiries: Serve as the first point of contact for in-person, email, and telephonic inquiries, providing accurate company information.
- Front Office Maintenance: Maintain a clean, tidy, and presentable reception area, ensuring all security protocols and visitor logs are updated.
- Mail & Courier Logistics: Receive, sort, and distribute daily incoming mail, deliveries, and coordinate outgoing courier packages. Office Administration & Facilities Support
- Office Supplies: Monitor, inventory, and order office stationery, pantry items, and cleaning supplies to avoid shortages.
- Meeting Coordination: Manage calendars, schedule appointments, and coordinate conference room bookings, including organizing necessary refreshments or tech setups.
- Vendor Management: Coordinate with external vendors (such as housekeeping, IT support, courier services, and building maintenance) to ensure a fully functional workplace.
- Data & Record Management: Assist in data entry, scan documents, and maintain physical and digital filing systems for administrative records.
- Financial Assistance: Manage petty cash funds, track daily administrative expenses, and maintain receipts for the finance team.
- HR & Travel Support: Assist the HR team with basic onboarding documentation, schedule interviews, and arrange travel logistics (flight and hotel bookings) for employees. Qualifications and Experience
- Education: Bachelor's degree or higher secondary diploma in Business Administration, Commerce, or a related field.
- Experience: Minimum of [1 to 3] years of proven experience as an office receptionist, administrative assistant, or front desk executive.
- Software Proficiency: Solid hands-on knowledge of Microsoft Office Suite (Word, Excel, Outlook) and basic office software. Core Skills and Competencies
- Communication: Fluent verbal and written communication skills with professional telephone etiquette.
- Organization: Exceptional multitasking capability, time-management skills, and a keen attention to detail.
- Interpersonal Skills: A polite, positive attitude with a strong focus on customer service and internal team collaboration.
- Discretion: High level of integrity and the ability to handle sensitive or confidential business information with professionalism. Pay: ₹30,000.00
- ₹35,000.00 per month Benefits
- Cell phone reimbursement
- Food provided
- Health insurance
- Paid sick time
- Provident Fund Work Location: In person Apply on Kit Job: kitjob.in/job/4m4krm