Executive Assistant (Indore)

We are seeking a highly organized and proactive Executive Assistant to support leadership and internal teams with day-to-day coordination, administrative tasks, and project tracking. This role requires strong multitasking abilities, effective communication skills, and proficiency in managing team workflows and tools. The Executive Assistant will play a vital role in ensuring tasks are completed efficiently and stakeholders are aligned across multiple projects.

Job Responsibilities:

- Support leadership with calendar management, scheduling, meeting coordination, and follow-ups

- Coordinate internal and external communication across teams, clients, partners, and stakeholders

- Prepare meeting agendas, notes, trackers, reports, and action items

- Maintain and update task boards or project trackers using tools like Smartsheet, Monday, or Microsoft Teams

- Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items

- Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities

- Support outreach tracking, CRM updates, reporting, and communication management

- Maintain organized documentation, records, SOPs, and operational trackers

- Collaborate with internal teams to ensure timely execution of projects and initiatives

- Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.

Requirements
- 1–2 years of experience in Executive Assistant, Operations, Coordination, Administrative Support, or similar roles

- Excellent organizational and time management skills

- Strong written and verbal communication skills, especially for summarising updates, preparing reports, and professional stakeholder communication

- High attention to detail and ability to manage deadlines effectively

- Ability to manage multiple priorities in a fast-paced work environment

- Strong coordination, follow-up, and stakeholder management skills

- Ability to work independently with minimal supervision

- Professional, proactive, and execution-focused work approach

- Strong command over Microsoft 365 (Word, Excel, Outlook, Teams)

- Experience with tools like Smartsheet, Monday, Hub Spot, or similar workflow/CRM platforms is preferred

- Familiarity with AI productivity tools such as ChatGPT or Deep Seek will be an added advantage

- Reliable and responsive across communication channels including Email and Microsoft Teams

- Basic understanding of US business communication and qualified work culture will be an added advantage

- Comfortable coordinating activities across different time zones

- Availability during overlapping US EST business hours for selected days (preferably until 10 AM EST)

Preferred Candidate Attributes:

- Strong ownership and accountability mindset

- Proactive and solution-oriented approach

- Ability to adapt quickly to changing priorities and deadlines

- Comfortable working across multiple teams and stakeholders

- Strong documentation and process management skills

- Ability to maintain confidentiality and professionalism in executive coordination

Benefits
- Opportunity to work closely with leadership and cross-functional teams

- Exposure to executive coordination, operations, outreach, and event management

- Collaborative and fast-paced work environment

- Growth opportunities across operations, project coordination, and executive support functions Apply on Kit Job: kitjob.in/job/4mean2