Executive Assistant (Indore)

We are seeking a highly organized and proactive Executive Assistant to support leadership and internal teams with day-to-day coordination, administrative tasks, and project tracking. This role requires strong multitasking abilities, effective communication skills, and proficiency in managing team workflows and tools. The Executive Assistant will play a vital role in ensuring tasks are completed efficiently and stakeholders are aligned across multiple projects.

Job Responsibilities:


- Support leadership with calendar management, scheduling, meeting coordination, and follow-ups


- Coordinate internal and external communication across teams, clients, partners, and stakeholders


- Prepare meeting agendas, notes, trackers, reports, and action items


- Maintain and update task boards or project trackers using tools like Smartsheet, Monday, or Microsoft Teams


- Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items


- Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities


- Support outreach tracking, CRM updates, reporting, and communication management


- Maintain organized documentation, records, SOPs, and operational trackers


- Collaborate with internal teams to ensure timely execution of projects and initiatives


- Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.

Requirements
- 1–2 years of experience in Executive Assistant, Operations, Coordination, Administrative Support, or similar roles

- Excellent organizational and time management skills


- Strong written and verbal communication skills, especially for summarising updates, preparing reports, and professional stakeholder communication


- High attention to detail and ability to manage deadlines effectively


- Ability to manage multiple priorities in a fast-paced work environment


- Strong coordination, follow-up, and stakeholder management skills


- Ability to work independently with minimal supervision


- Professional, proactive, and execution-focused work approach


- Strong command over Microsoft 365 (Word, Excel, Outlook, Teams)


- Experience with tools like Smartsheet, Monday, HubSpot, or similar workflow/CRM platforms is preferred


- Familiarity with AI productivity tools such as ChatGPT or DeepSeek will be an added advantage


- Reliable and responsive across communication channels including Email and Microsoft Teams


- Basic understanding of US business communication and professional work culture will be an added advantage


- Comfortable coordinating activities across different time zones


- Availability during overlapping US EST business hours for selected days (preferably until 10 AM EST)

Preferred Candidate Attributes:


- Strong ownership and accountability mindset


- Proactive and solution-oriented approach


- Ability to adapt quickly to changing priorities and deadlines


- Comfortable working across multiple teams and stakeholders


- Strong documentation and process management skills


- Ability to maintain confidentiality and professionalism in executive coordination

Benefits
- Prospect to work closely with leadership and cross-functional teams

- Exposure to executive coordination, operations, outreach, and event management


- Collaborative and fast-paced work environment


- Growth opportunities across operations, project coordination, and executive support functions Apply on Kit Job: kitjob.in/job/4mlli5