Executive Assistant To Chief Executive Officer (Indore)

Executive Assistant to CEO Report to CEO : Overall Job Purpose Grade: To be a highly trusted professional who supports the CEO with administrative tasks, manages communications, and organizes the CEOs schedule to enhance their efficiency. This role requires discretion, excellent organizational skills, and the ability to manage complex tasks and communications effectively. Key responsibilities :
- Be physically present with the Founder/CEO to provide day-to-day executive support and coordination.
- Manage and communicate meeting schedules, updates, and changes to internal teams and external stakeholders.
- Take timely follow-ups on assigned tasks and ensure closure within defined timelines.
- Act as the first point of contact for correspondence, phone calls, and executive communication.
- Proactively manage the Founders calendar by prioritizing and coordinating internal and external meetings.
- Ensure briefing documents, agendas, presentations, and supporting papers are prepared in advance of meetings.
- Plan and coordinate travel arrangements, accommodation, and itineraries for business trips.
- Maintain organized filing systems, records, emails, and confidential documentation for efficient retrieval.
- Provide end-to-end executive assistance including drafting skilled correspondence, taking meeting minutes, handling calls/messages, and managing administrative tasks.
- Coordinate and support Board of Directors meetings including agenda preparation, report collation, minute-taking, and action tracking.
- Assist in keeping the Board informed regarding organizational updates, initiatives, and governance matters.
- Support Senior Management meetings by preparing agendas, compiling reports, recording MOMs, and tracking action items to completion.
- Ensure seamless coordination between the Founder’s office and cross-functional teams.
- Maintain a high level of professionalism, confidentiality, and executive presence at all times Apply on Kit Job: kitjob.in/job/4muzx0