Operations Controller — Finance & Logistics (Telangana)

Position Title: Operations Controller — Finance & Logistics Department: Back Office — Multi-functional Location: Khairatabad, Hyderabad, Telangana. Reports To: Management / CEO Employment Type: Full-Time | Permanent Experience Required: 5 Years Role Summary The Operations Controller — Finance & Logistics is a high-ownership, multi-functional role at the United Brothers Company's Hyderabad back office. This individual will act as the single point of accountability for Sales Depot operations, finance & accounts management, procurement coordination, and fleet management — effectively serving as the command centre for all back-office operational activities. We are looking for a sharp, detail-oriented multi-tasker who can switch contexts seamlessly — from reviewing invoices and GST filings to planning delivery routes and coordinating with vendors. The ideal candidate is someone who takes ownership, thrives in structured environments, and can work independently with minimal supervision. Key Responsibility Areas (KRAs) 1. Sales Depot Operations
• Receive factory stock against Delivery Challans; perform physical count, condition inspection, and same-day ERP/register update
• Enforce strict FIFO dispatch for all outward goods movements
• Raise sales invoices simultaneously with despatch, ensuring 100% match with the corresponding Delivery Challan
• Prepare and issue Waybills as required under applicable state regulations
• Maintain and share Daily Stock Report with Accounts by 6:00 PM each working day
• Coordinate daily delivery schedule (prepared by 4:00 PM each day) in sync with the sales team
• Monitor and act on customer outstanding sheet; flag overdue amounts at 30 / 45 / 60-day thresholds
• Prepare Slow-Moving Stock Reports every two weeks; recommend and follow up on corrective actions
• Conduct end-of-day physical stock count; investigate and report any variance exceeding 1%
• Manage all market return workflows — RGA documentation, QC evaluation coordination, credit note recommendation to accounts 2. Finance & Accounts Operations
• Cross-check all depot invoices against Delivery Challans, approved price list, GSTIN, HSN codes, and GST calculations
• Ensure GST filings: GSTR-1 by the 11th and GSTR-3B by the 20th of each month — zero lapses
• Maintain Statutory Compliance Calendar covering TDS/TCS, PF, ESI, Professional Tax, and FSSAI renewals
• Perform and sign off on daily Bank Reconciliation Statement (BRS) for all accounts
• Manage cash book — all collections received, counted, and deposited same day; zero cash held overnight without documentation
• Process vendor invoices in the system within 24 hours of receipt; enforce three-way match (PO GRN Invoice) before payment release
• Prepare weekly vendor payment calendar; present to management every Friday
• Issue customer payment reminders at 30 / 45 / 60-day intervals; coordinate credit control actions
• Process salary inputs — attendance/leave data, salary slips, statutory remittances — by month-end
• Prepare and maintain an Invoice Verification Log tracking all corrections and discrepancies
• Dispatch quarterly outstanding statements to all customers; resolve disputes within 30 days 3. Procurement Coordination
• Liaise with the factory Procurement Officer to monitor purchase order status, vendor deliveries, and material inward timelines
• Track and flag safety stock breaches and packaging material shortfalls via ERP alerts
• Verify and maintain the Approved Vendor List (AVL); ensure no purchases from suspended vendors
• Oversee three-way matching for all procurement-related payments (PO GRN Vendor Invoice)
• Conduct monthly vendor performance review — on-time delivery, quality, pricing
• File all PRs, POs, and GRNs sequentially with no gaps; submit monthly procurement cost report to accounts by the 5th
• Flag consumable reorder triggers and coordinate timely replenishment to avoid production disruption 4. Fleet Management
• Maintain a Vehicle Utilisation Log for every delivery trip: vehicle number, driver, route, cargo, mileage, and timing
• Record all fuel purchases with quantity, amount, odometer reading, and receipt reference in the Fuel Register
• Calculate and review monthly fuel efficiency (km/litre); flag abnormal consumption for investigation
• Schedule and track preventive vehicle maintenance as per manufacturer recommendations
• Ensure all vehicles have valid insurance, pollution certificates, fitness certificates, and route permits at all times
• Initiate document renewals proactively — 30 days before expiry; maintain Vehicle Service Register with full service history
• Plan delivery routes to optimise fuel efficiency and maximise deliveries per trip
• Report all delivery delays, route deviations, or cargo rejections immediately to management 5. ERP & Reporting
• Operate as the primary ERP user for the back-office module: depot, accounts, and vehicle management
• Ensure all operational activities — stock inward, dispatch, invoicing, payments, and vehicle logs — are entered in ERP on the same day
• Monitor and act on all ERP-triggered alerts (overdue customers, slow-moving stock, vehicle document expiry, safety stock breach)
• Compile and submit monthly KPI self-assessment report to management by the last working day of each month
• Coordinate with factory departments via the inter-departmental matrix; ensure information flows are timely and accurate Qualifications & Experience Educational Qualification
• Bachelor's degree in Commerce, Business Administration, Supply Chain, or a related field (mandatory)
• MBA / Post-Graduate Diploma in Operations, Finance, or Supply Chain Management (preferred) Experience
• 5 to 10 years of hands-on experience in operations, back-office management, or a similar multi-function role
• Prior exposure to depot/warehouse operations and logistics coordination
• Working knowledge of GST compliance, accounts payable/receivable, and basic bookkeeping
• Experience in fleet coordination or vehicle log management is an advantage Technical Skills
• Proficiency in ERP systems (Tally, SAP, or any cloud-based ERP)
• Solid working knowledge of MS Excel — pivot tables, VLOOKUP, data reconciliation
• Familiarity with GST portal, e-waybill generation, and statutory filing processes
• Ability to read, verify, and action structured reports (stock reports, BRS, outstanding statements) Working Conditions
• Location: Hyderabad Back Office (on-site, 6 days a week)
• Working Hours: Standard business hours with flexibility required during month-end closing and compliance deadlines
• Travel: Occasional visits to the factory or customer locations as required
• Reporting Cycle: Daily operational reports Monthly KPI submission to management What We Offer
• Direct reporting line to senior management — high visibility and impact
• Ownership of multiple functions from Day 1 — not a siloed role
• Structured SOPs and ERP system support — you will have the tools to succeed
• Competitive compensation commensurate with experience
• Growth opportunity: proven performers will be considered for expanded leadership roles as the organisation scales Apply on Kit Job: kitjob.in/job/4n9qyq