Personal Assistant (Andheri)

This role is for one of Weekday’s clients Salary range: Rs 400000
- Rs 600000 (ie INR 4-6 LPA) Min Experience: 3 years Location: Andheri East Mumbai JobType: full-time We are seeking a proactive, detail-oriented, and well-organized Personal Assistant to support senior leadership in both professional and personal responsibilities. The ideal candidate will possess excellent communication skills, a solid sense of discretion, and the ability to multitask and prioritize in a fast-paced environment. This role requires an individual who can take initiative, follow up diligently, and ensure tasks are completed efficiently and on time. Key Responsibilities: 1. Communication & Coordination:
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Draft and manage professional communication, including emails, memos, and reports.
- Handle incoming calls, messages, and correspondence in a courteous and timely manner.
- Coordinate with various departments, clients, and vendors to relay messages and follow up on pending tasks. 2. Calendar & Schedule Management:
- Maintain and update the executive’s calendar, including scheduling meetings, appointments, and travel.
- Ensure effective time management and avoid scheduling conflicts.
- Send meeting reminders and prepare necessary documents or materials in advance. 3. Follow-up & Task Management:
- Maintain a task list and follow up regularly to ensure deadlines are met.
- Track the status of ongoing tasks, assignments, and action points discussed in meetings.
- Anticipate the needs of the executive and proactively manage tasks. 4. Travel & Logistics:
- Organize travel arrangements, including flights, accommodations, transport, and itineraries.
- Prepare expense reports and manage reimbursements for business-related travel and events. 5. Office Administration & Documentation:
- Maintain organized records and documentation, both digital and physical.
- Handle basic administrative duties such as filing, data entry, and office supplies coordination.
- Ensure confidentiality of sensitive documents and discussions. 6. Personal Support:
- Assist with personal errands and tasks as required by the executive.
- Manage event coordination, reminders, and special projects for both professional and personal needs. Skills & Qualifications:
- Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent verbal and written communication skills in English.
- Strong follow-up skills and ability to work independently with minimal supervision.
- High level of discretion and integrity in handling confidential information.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication tools.
- Robust organizational and time-management skills.
- Positive attitude, reliability, and a professional demeanor. Preferred Attributes:
- Experience supporting senior executives or business leaders.
- Familiarity with calendar tools, task/project management apps (like Trello, Asana, or Notion).
- Ability to multitask and manage priorities effectively in a dynamic work environment. Apply on Kit Job: kitjob.in/job/4lxuix