Secretary - Aditya Birla Capital - Goregaon - Contractual …

Role & responsibilities To provide comprehensive administrative and secretarial support to senior leadership, ensuring efficient calendar management, coordination, and smooth execution of day-to-day business activities. 1. Calendar & Schedule Management
- Manage and organize daily calendars, meetings, and appointments
- Coordinate internal and external meetings, including follow-ups
- Ensure effective time management and prioritization of schedules 2. Travel & Logistics Management
- Handle travel bookings (flights, hotels, local transport)
- Manage itineraries and ensure smooth travel coordination
- Prepare travel-related documentation and expense tracking 3. Communication & Coordination
- Act as a point of contact between leadership and stakeholders
- Draft and respond to emails, calls, and meeting requests
- Coordinate with internal teams for closures and updates 4. Meeting Management
- Schedule meetings, prepare agendas, and share relevant documents
- Take meeting minutes (MoM) and track action items
- Ensure timely follow-ups on key deliverables 5. Documentation & Reporting
- Maintain and organize confidential documents and records
- Prepare presentations, reports, and correspondence as required 6. Office & Administrative Support
- Support day-to-day administrative requirements of leadership
- Coordinate events, visits, and internal engagements as required 7. Confidentiality & Skilled Handling
- Handle sensitive information with high levels of confidentiality and discretion Preferred candidate profile Experience
- 4+years of experience as Secretary / Executive Assistant
- Experience supporting senior leadership (CXO level preferred) Skills & Competencies
- Strong communication and coordination skills
- High level of discretion and confidentiality
- Excellent time management and multitasking ability
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
- Strong organizational and follow-up skills This role will be on Contractual Payroll
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