Executive Assistant To Chief Executive Officer (Junagadh)

About the RoleWe are seeking a poised, organized, and dependable Executive Assistant to support the CEO of our specialty dyes and ink manufacturing company at our Vatva GIDC facility. This is a senior support role suited to a mature, settled professional with substantial executive assistance experience, who seeks a stable, long-term position with predictable working hours that allow for a balanced personal life. The candidate should reside within a 30-minute commute of the factory to ensure punctuality and work-life balance.Location & Working HoursLocation: Vatva GIDC, Ahmedabad (in office role at factory office)Working Days: Monday to Saturday (2nd & 4th Saturday off)Timings: 9:30 AM to 6:00 PMTravel: Minimal; primarily office-basedKey Responsibilities● Calendar & Schedule Management. Manage the CEO's daily calendar, schedule internal andexternal meetings, coordinate with plant heads, department managers, customers, vendors,and government officials, and ensure the CEO is briefed before every engagement.● Communication & Correspondence. Screen calls, emails, and WhatsApp messages onbehalf of the CEO; draft professional correspondence in English and Gujarati / Hindi; liaise withinternational buyers, dye and pigment suppliers, resin and solvent vendors, and regulatorybodies such as GPCB, Factory Inspectorate, and Customs.● Meeting Coordination. Organize board meetings, management review meetings, andcustomer visits; prepare agendas, take minutes, circulate action points, and follow up onclosures with respective department heads.● Travel & Logistics. Plan domestic and international travel including flights, hotels, visas,foreign exchange, and itineraries for trade fairs (such as PaintIndia, PrintPack, ChemSpec,ChinaCoat, and India Chem) and customer visits.● Documentation & MIS. Maintain confidential files, contracts, NDAs, export documents, andcompliance records; coordinate with the accounts team for invoices and expense reports; Prepare basic MIS reports and presentations for the CEO.● Customer & Vendor Liaison. Serve as the first point of contact for key customers (printing inkmanufacturers, packaging and flexible printing companies, textile mills, paper, and coatingsindustries) and overseas buyers; coordinate sample dispatches, order follow-ups, and paymentreminders in coordination with the sales and dispatch teams.● Personal Assistance. Manage select personal tasks for the CEO including familyappointments, bill payments, and household coordination as required.Candidate Profile We are looking for a mature, settled professional with a minimum of 8 years of experience in an executive assistant, secretarial, or office coordinator role, preferably with exposure to a manufacturing, dyes, inks, paints, chemicals, pharma, or export-oriented company. A graduate in any discipline (B.Com, BBA, BA, or equivalent); a post-graduate qualification or additional certification in secretarial practice or office management is a plus. The candidate must reside within 30 minutes ofVatva GIDC — areas such as Vatva, Maninagar, Isanpur, Vastral, Ramol, Hatkeshwar, CTM, Ghodasar, Narol, or nearby.Skills Required
- Excellent verbal and written communication in English, Gujarati, and Hindi .
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Comfort with WhatsApp Business, Google Workspace, and basic ERP systems (SAP, Tally, or similar).
- Discretion and confidentiality — non-negotiable, given exposure to sensitive commercial and financial information.
- Self-driven, able to anticipate the CEO's needs and manage multiple priorities calmly under pressure.What We OfferA respectful, family-oriented work culture with stable timings, festival and earned leaves, medicalcoverage, annual bonus, and a competitive salary as per industry standards, benchmarked to thespecialty chemicals and inks sector in Ahmedabad. Indicative range: ■ 6.5 – 9.5 LPA, with the finaloffer based on the candidate's experience, industry exposure, and overall fit. Long-term growthopportunity in a well-established specialty dyes and ink manufacturing group with a reputation fortreating employees as family. Apply on Kit Job: kitjob.in/job/4mhofq