Administrative Officer, Chakan

Key Responsibilities Travel Desk Operations Manage domestic and international travel arrangements including air/train/bus tickets, hotel bookings, and local conveyance . Coordinate employee travel for business meetings, site visits, audits, training programs, and project mobilisations . Handle last-minute changes, cancellations, and emergency travel support (common during plant shutdowns or urgent site requirements).Vendor&Cost Management Liaise with travel agents, airlines, hotels, cab vendors , and negotiate competitive rates. Maintain approved vendor lists and ensure service quality and SLA adherence. Monitor travel expenses, ensure cost control, and prepare MIS reports for management review. Policy Compliance&Documentation Ensure all travel bookings are as per company travel policy and approval matrix. Maintain travel records, invoices, bills, and supporting documents for audits and finance reconciliation. Coordinate with the Finance team for timely payment processing and expense settlements. Employee CoordinationAct as a single point of contact for employees regarding travel-related queries and support. Share itineraries, travel guidelines, and safety instructions, especially for site and remote location travel. Administrative Support Support general administration activities such as guest coordination, accommodation arrangements, and logistics .Assist during company events, conferences, and official visits (including senior leadership travel). Key Skills&Competencies Strong coordination and communication skills Vendor negotiation and cost optimisation Knowledge of travel booking systems and MS Office Ability to handle pressure and urgent travel requirements Good record-keeping and attention to detail Qualifications&Experience Graduate in any discipline (preferred: Administration / Management) 2–5 years of experience in Travel Desk / Administration / Facilities Experience in manufacturing, infrastructure, EPC, or corporate offices preferred Preferred Attributes Familiarity with Indian rail, airline, and hotel booking processesUnderstanding of compliance, audits, and cost controls Professional, service-oriented approach with multitasking ability