Operations and Billing Executive (Kozhikode)

You will be the operational backbone of the Medlora office
- handling invoicing, purchase entries, logistics coordination, packing floor supervision, and office administration. This is a hands-on role that touches every part of daily business operations. Responsibilities 1. Invoicing & Order Management
• Receive purchase orders (POs) from customers via phone, email, or WhatsApp.
• Generate B2B invoices accurately and on time in the billing system.
• Verify PO details quantities, SKUs, rates, and GST applicability before invoicing.
• Maintain a log of all POs received, invoices raised, and payment status.
• Follow up on outstanding invoices in coordination with the founder. 2. Purchase & Expense Management
• Enter all purchase bills and operational expenses into the accounting/ERP system promptly.
• Reconcile purchase entries against delivery records and vendor invoices.
• Maintain an organised file (physical and digital) of all purchase documents.
• Flag discrepancies in purchase quantities or pricing to management immediately. 3. Logistics Coordination
• Inform the logistics / courier team about each outbound dispatch quantities, destination, and dispatch date.
• Arrange pickup scheduling and confirm dispatch timelines with transporter partners.
• Track outbound shipments and communicate delivery status to customers when needed.
• Maintain a dispatch register with LR/docket numbers, dispatch dates, and delivery confirmations. 4. Packing Floor Supervision
• Supervise packing labour on the premises assign tasks, set daily targets, and monitor quality.
• Ensure correct product, quantity, and packaging standards for every outbound order.
• Maintain a daily packing record, units packed, labour attendance, and any issues.
• Report packing shortfalls, material issues, or labour concerns to management promptly. 5. Office & Stationery Management
• Manage day-to-day office functioning
- filing, document management, and general upkeep.
• Maintain adequate stock of office stationery and packaging materials; reorder before stock runs out.
• Handle incoming and outgoing correspondence, courier, and documentation.
• Support the founder with any ad-hoc administrative or coordination tasks. Job Types: Full time, Permanent Pay: ₹12,000.00
- ₹16,000.00 per month Work Location: In person Apply on Kit Job: kitjob.in/job/4m1xv1