Executive Assistance required For InFlight Product Design …, Delhi

Role Overview Looking for a smart, proactive, and highly organized Executive Assistant (EA) to provide comprehensive administrative and coordination support to MD. The ideal candidate should possess excellent communication skills, strong command over English, and proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and email management. The role requires professionalism, confidentiality, multitasking ability, and strong follow-through skills. Key Responsibilities Administrative & Executive Support
- Manage calendars, appointments, meetings, and travel schedules for senior management.
- Coordinate internal and external meetings, prepare agendas, and maintain meeting records/MOMs.
- Handle correspondence, emails, calls, and follow-ups professionally and efficiently.
- Draft letters, reports, presentations, and official communication in excellent English.
- Maintain confidential files, documents, and records systematically, including Updating misc. expenses of MD with supporting documents and invoices to be sourced from MDs personal mails or other online locations/ offline documents as provided.
- Prepare and maintain MIS reports, spreadsheets, trackers, and presentations. Communication & Coordination
- Maintain and track progress or document various product development projects which are on-going by either using online tools as explained by MD or by self-knowledge of computer tools
- Act as a point of contact between management and internal/external stakeholders.
- Coordinate with departments, vendors, clients, and business associates for smooth workflow.
- Ensure timely follow-up on pending tasks, approvals, and commitments.
- Visit Key clients if required with in Delhi NCR either with MD or self as per requirement from time to time to either submit product samples or make meeting notes for further action. Technology & Software Skills
- Proficient in:
- Microsoft Word
- Microsoft Excel
- PowerPoint
- Outlook / Email Management
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Video conferencing platforms such as Zoom, Google Meet, or Microsoft Teams
- Using AI platforms to do basic search as per requirement of the MD & revert with relevant results.
- Other Responsibilities
- Assist in event coordination, business travel arrangements, and hospitality management.
- Manage routine office administration tasks as required.
- Perform additional executive support duties assigned by management from time to time. Desired Candidate Profile
- Graduate in any discipline.
- Prior experience as an Executive Assistant / Personal Assistant / Admin Coordinator preferred.
- Excellent written and verbal communication skills in English.
- Robust knowledge of MS Office and professional email drafting.
- Valuable organisational and multitasking abilities.
- High level of professionalism, integrity, and confidentiality.
- Smart, presentable, and capable of handling pressure situations efficiently.
- Ability to work independently and take initiative. Preferred Skills
- Strong interpersonal and coordination skills.
- Attention to detail and time management.
- Professional etiquette and business communication.
- Ability to prepare reports and presentations independently.
- Problem-solving mindset and proactive approach. Apply on Kit Job: kitjob.in/job/4na5ia