Production Coordinator (Noida)

For a Fashion client of ours, we are looking for a Sampling Coordinator

Sample Development & Tracking

- Receive design briefs, sketches, reference boards, and tech packs from designers and translate them into clear, actionable instructions for the production and pattern team
- Maintain a master sample tracker across all active styles — stage of development, responsible person, pending actions, target dates, and approval status
- Coordinate with pattern masters to ensure designs are correctly interpreted before cutting begins
- Follow up with the sampling floor on a daily basis to ensure timelines are met and escalate delays proactively
- Track all sample trials — first fit, revision, second fit — and ensure feedback from designers is communicated accurately and completely to the relevant craftsperson

Design–Production Coordination

- Act as the single point of contact between the Design team and the Production department for all sampling activity
- Attend fit sessions and design reviews, take exact notes on corrections, and ensure every instruction is documented and followed up
- Communicate construction challenges or production constraints from the floor back to designers in a clear, solution-oriented manner — not just flagging problems but helping resolve them
- Coordinate with the fabric and trim procurement team to ensure the right materials are available at the right time for sampling — raise material requests, track delivery, and follow up on shortfalls
- Manage the physical sample room: organisation, labelling, cataloguing, and maintaining a reference library of approved and archived samples

Documentation & Process

- Maintain complete and up-to-date records for every style: design brief, BOM (Bill of Materials), pattern notes, trial comments, revision history, and final approval sign-off
- Prepare and maintain tech packs or supporting documentation as required by the design team, ensuring production has everything it needs to work without ambiguity
- Generate regular sampling status reports for the Head of Design — pending styles, approvals, delays, and upcoming milestones
- Ensure all approved samples are correctly labelled, stored, and handed over to production with complete documentation for bulk production

Timeline & Collection Management

- Work with the design team to build realistic sampling timelines against collection deadlines and market calendars
- Identify bottlenecks early — fabric delays, pattern iterations, craftsperson availability — and flag them before they become crises
- Manage priority sequencing across multiple designers and concurrent styles, especially during peak pre-collection periods
- Coordinate with production planning to align sampling capacity with bulk production schedules — ensuring sampling does not disrupt ongoing production commitments Apply on Kit Job: kitjob.in/job/4n6dnw