Administrative Assistant (North Goa)

Job Description and Person Specifications 1. Job Details Job Title Administrative Assistant Department Office ofthe Registrar Location MIT-WPU, Goa Reporting to Registrar, MIT- WPU, Goa 1. Job Profile Role Overview: The Executive Assistant will provide high-level executive and administrative support in a one-on-one working relationship with the Registrar’s Office. The role demands exceptional organizational ability, discretion, and the capability to manage multiple priorities in a fast-paced workplace. Key Responsibilities:
- Act as the primary point of contact for internal and external stakeholders on matters related to the Registrar’s Office.
- Serve as a liaison between senior management, departments, and external partners.
- Manage executive communication, outreach activities, and special projects.
- Handle a wide range of administrative responsibilities including:
- Managing a energetic calendar and scheduling appointments
- Preparing reports and confidential correspondence
- Coordinating travel plans, itineraries, and agendas
- Compiling documents for meetings and projects
- Ensure smooth execution and adherence to schedules and commitments.
- Communicate on behalf of the Registrar’s Office regarding various initiatives.
- Research, prioritize, and address incoming concerns, including sensitive or confidential matters.
- Determine appropriate responses or escalate issues when required.
- Facilitate seamless communication across departments while maintaining strong qualified relationships.
- Work closely with leadership to keep them informed of upcoming priorities and ensure timely follow-ups.
- Support execution of strategic and organizational projects.
- Draft official communication including letters, acknowledgments, and reports.
- Manage multiple priorities effectively and ensure timely completion of deliverables.
- Assist in scheduling and participating in senior management and executive meetings.
- Coordinate agendas for meetings, offsites, and internal discussions.
- Support cross-functional coordination for travel and outreach plans.
- Take on additional responsibilities as assigned. Skills & Competencies:
- Robust organizational and multitasking abilities with attention to detail
- Excellent interpersonal and stakeholder management skills
- Strong written and verbal communication
- Proactive problem-solving and decision-making ability
- High level of emotional maturity and professionalism
- Ability to handle confidential information with discretion
- Adaptability to changing priorities and high-pressure environments
- Strong execution capability with a focus on deadlines and results
- Self-driven, resourceful, and capable of working both independently and collaboratively
- Forward-thinking mindset with the ability to identify opportunities and propose solutions 1. Education Qualification
- Any Graduate with an MBA from premier institute.
- 3–6 years of relevant work experience
- Demonstrated experience and strong interest in internal and external communications, as well as partnership development
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms Apply on Kit Job: kitjob.in/job/4m6c8o