Process Executive - Trade Operations (Rupnagar)

Role Purpose Statement This position is responsible to execute shipments/vessels and ensure flawless execution of commodity trade contracts, which services the Asia Pacific Oils Execution/operations for Bunge. This is an Individual contributor role with an added responsibility of controlling product Specific Execution, Position File with commercial & appointment of Surveyor /Shipping agents . Main Accountabilities:
- Follow-up and gather information on shipment to be executed
- vessel selection and confirmation from the Business Team
- Perform vessel screening to ensure compliance as per Bunge Global guidelines – Review of reports, Check availability of vessel charter party agreement, vessel certificates and others
- Gather information on contracts nominated on the vessel to be executed from the Business Team
- Update vessel nomination details to Sellers and Buyers (counterparties)
- Follow-up and get conformance on vessel nomination from counterparties
- Update and maintain vessel master status files
- Create contract vessel and parcel in SAP system, and Nominate purchase/sales contracts in SAP system
- Timely execute & settle purchase/sales contracts in SAP system
- Receive freight and purchase invoices from sellers and forward it to co-workers (Finance team) for payments processing
- Negotiate Letters of Credit and Prepare shipping documents
- Prepare and issue cargo stowage plans for CDSBO vessels to India. Aligned with commercial to maximize the intake.
- Finalize the Surveyor & Shipping agents to be appointed on CDSBO vessels and Monitor their Service delivery.
- Provide guidance and inputs to co-workers (Documents team) on documents to be prepared for vessel execution for submission to internal and external stakeholders Additional responsibilities:
- Resolve execution related queries for the team & self within defined timelines
- Provide reports and run queries to assist the Finance Team in period end closing process
- Identify ideas for process improvement utilizing industry leading practices
- Handle exceptions generated, perform root cause analysis to resolve current issues and act proactively to avert potential issues in future
- Provide all information, documents and reports for audit. Post the audit; take steps as per corrective action plan drafted by the Team Leader. Impact/Dimensions Responsible to unlock the business value linked to the commodity contract by flawless execution of at-least 40 + vessels of around 20 Billion USD. Ensure Execution team is complying with SOX & Audit requirements under CON-0303, 08 & 09. Key Performance Indicators (KPIs)
- Timeline of completion of Execution Life Cycle (From BL date to Presentation Date). Baseline for best in Class TAT is 5 Days.
- Control of Payment Collections from Buyer (Within Contractual Payment Deadline Major Opportunities and Decisions
• Highly organized and able to work within required timeliness and applicable KPI’s
• Strong customer service, communication skills/soft skills
• Attention to details, process oriented and analytical skills
• Work well as part of a team to achieve a common objective Management/Leadership This is an Individual contributor role and Management/Leadership skills are not mandated for this role. However this role is to be developed as a 2 Tier within 2-3 years to replace the Team Lead Trade Execution. IDP’s should be assigned after confirmation on this particular role. Key Relationships, Stakeholders & Interfaces: This is a role that interacts with trading, freight, execution, controlling, accounting, finance desks of Bunge Asia Region. Knowledge and Technical Competencies:
- Relevant experience in handling bulk, break-bulk and container shipments of Agri-commodities, with good knowledge of GAFTA and NAEGA contracts’ rules.
- Positive knowledge of concepts and procedures related to shipment of trade commodities and related terms & guidelines, including expertise in Letters of credit and shipping documents
- Strong written & oral communications skills in English. Knowledge of European languages added advantage
- Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Experience in working with SAP system (Added Advantage) Education/Experience
- 4-5 years of work experience in a similar role (Veg Oil Trade Execution or Veg Oil Shipment Execution)
- Minimum Education Qualification – Graduation. Post-graduation would be an advantage.
- MISC or CDCS (Added Advantage) Apply on Kit Job: kitjob.in/job/4mxggt