Patent Paralegal (Vapi)

Job description Mid-size US law firm is seeking a patent paralegal. Must possess knowledge of procedures and deadlines in US and foreign patent offices, particularly in regard to patent prosecution. This position requires a high level of attention to detail and the ability to stay focused and be self-directed. Importantly, candidate must be both accurate and efficient in their work and be responsive to constructive feedback. Candidate must maintain client confidentiality and provide excellent and prompt customer service to clients and firm attorneys. Location: Pune (India)/ remote Required skills
· 5+ years of experience as a patent paralegal in in-house or law firm role
· Demonstrated ability to work as a member of geographically distributed team
· Robust interpersonal skills including for remote and asynchronous work
· Bachelor’s degree or higher
· Proficiency in English Tools
· Patent Center
· AI tools for patent preparation and prosecution
· Google Workspace tools including Google Sheets and Google Meet
· Acrobat Pro
· Microsoft Excel Key Responsibilities Patent Application Preparation and Filing
- Prepare form documents and formally file US provisional, non-provisional, and design patent applications via Patent Center.
- Draft necessary formal documents including declarations, powers of attorney, assignments, and Application Data Sheets (ADS).
- Review filing packages for accuracy, ensuring compliance with USPTO rules and client-specific guidelines.
- Prepare and file Information Disclosure Statements (IDS), managing the collection and tracking of prior art references. Maintenance of the Patent Docket
- Monitor and manage the patent docket to track critical deadlines for office action responses, issue fees, and maintenance fees.
- Issue timely reminders to attorneys and clients regarding upcoming statutory deadlines. Prosecution and Post-Allowance Support
- Prepare and file routine prosecution documents such as extensions of time, terminal disclaimers, and responses to missing parts.
- Review Notices of Allowance, calculate patent term adjustments (PTA), and manage the payment of issue fees.
- Perform post-allowance proofreading.
- Track the issuance of patent certificates and handle the distribution of original documents to clients. Client Communication and Portfolio Management
- Serve as a point of contact for clients regarding formal requirements, document execution, and status updates.
- Coordinate with foreign associates for corresponding international or PCT applications. Administrative and Billing Support
- Maintain organized electronic files for all patent matters, ensuring complete and easily searchable histories.
- Track billable time and assist in the preparation of client invoices according to established billing guidelines.
- Research USPTO rules and procedures to assist attorneys with complex filing scenarios. Apply on Kit Job: kitjob.in/job/4lnknd